Wedding Planning
So you’re dreaming of a wedding that doesn’t fit the mold?
That’s exactly our thing.
Full-Service Wedding Planning & Design — Anywhere You Dream It
While we are often planning at The Maples Estate, sometimes it’s just not the right fit for your specific wedding vision. Maybe you want the intimacy of your favorite restaurant, the excitement of an arcade, the vibe of a circus tent or the raw elements of industrial design.
As a planner born outside the ballroom and stuffy hotel restaurant — I am never afraid to create something new, to step beyond the lines and build a world that pulls on your heartstrings where you can come alive and celebrate as your true authentic selves.
Imagine sharing in that experience with your loved ones — guests that are not there to simply fill a seat at the table, but to experience your love and relvel in the moment alongside you.
Let your wildest dreams escape you, allow them to become your reality.
“Katie is one of the most organized and thoughtful event managers I have ever worked with. Her focus is truly on making the couple’s day perfect and coordinating all of the vendors to make that happen!”
– Michelle, Intuition Floral Design
Hudson Valley Wedding Planner
Hey, I’m Katie
Your Hudson Valley based Wedding Planner — What makes me feel most alive? Building one-of-a-kind experiences and bringing unforgettable celebrations to life—weddings that are bold, intentional, immersive, and unmistakably you.
Whether you're planning a multi-day celebration at The Maples Estate or dreaming up something entirely your own — I’ll be there every step of the way to guide you through it. From creative design to seamless logistics, I bring both vision and structure to the table.
My background isn’t rooted in ballrooms or banquet halls. I come from the world of large-scale event production, hospitality leadership, music, and community-building—having produced hundreds of events, from festivals and concerts to public art initiatives and nonprofit galas. I’ve managed city streets, restaurant floors, artist green rooms, and open-air stages. That means I understand how to turn a big idea into a beautifully orchestrated experience—and how to make even the most complex celebration feel effortless to those living it.
It also means I know what matters most: creating weddings that reflect who you are and how you love, designing spaces that make your guests feel seen and swept up in something real, and managing every detail so you can be fully present in the moment.
Most of the events I plan take place at The Maples Estate (our weekend wedding venue just west of the Hudson Valley), but I also work with a select number of couples each year on full-service weddings in unique, off-site locations.
If you're looking for a planner who will listen deeply, think creatively, and bring your celebration to life with care, clarity, and a whole lot of heart—I’d love to connect.
Clients & Vendors Are Saying
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"Katie's coordination was absolutely key to me being totally stress free on my wedding day."
Anna, The Maples Estate Bride
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"As a type-A project manager myself I was so impressed with how calm, cool, and collected Katie made the experience."
Stephanie, The Maples Estate Bride
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“Wedding planning with Katie was like planning with a friend-natural and fun! ”
Olivia, The Maples Estate Bride
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"As wedding photographers ourselves, we’ve worked with many planners, but Katie really blew us away!"
Michelle & Cesar, The Maples Estate Clients
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"I was able to take a step back and relax knowing with full confidence that my wedding would be beautiful - and it was!"
Maisy, The Maples Estate Bride
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“If only all venues, planners, and event runners were as thorough and easy to work with"
Chuck, Hot Club of Saratoga
“Katie was amazing to work with throughout the wedding planning process, creating a weekend that felt genuine to us and completely matched our vision.”
– Vicki, The Maples Estate Bride
Our Wedding Planning Process
Full-Service Planning, Design & Coordination
For weddings that feel like you—beautifully designed, thoughtfully executed, and fully supported every step of the way.
Vision & Mood Board
In getting to know you, I will create your wedding day vision and provide you with a detailed mood board covering colors, theme development, linen selection, decor items, florals, place settings, floor plans, seating arrangements, and more!
Wedding Budget
I will create & manage your wedding weekend budget to help you stick to the plan. You will also recieve a vendor payment schedule to keep you on track.
Vendor Selection
I will manage your vendor selection process:
✔ outreach to vendors to determine availability and pricing
✔ review vendor quotes and make recommendations
✔ assistant in vendor meetings and bookings
✔ attend vendor meetings to go over wedding details
Status Calls
I will also keep you up to date with monthly status calls! During these calls we will review the current task list, updated budget status, timeline and vendor info.
Other Fun Perks
✔ Assist in organizing guest accommodations
✔ Assist with creation of your guest list and RSVPs
✔ Facilitate guest activities
✔ Facilitate group meals
Coordination Kick Off
✔ Create your detailed wedding weekend itinerary
✔ Create and finalize all event floor plans and packing lists
✔ Confirm all vendor arrival times and equipment needs
✔ Make notes of all setup and decor items and who’s tasked with each item
✔ Share final itinerary and event layouts with your vendor team
✔ Create quick reference itineraries for you and your wedding party
Weekend Long Support
✔ Oversee rental deliveries and pickups
✔ Manage your rehearsal ceremony
✔ Setup and styling of events outside the wedding day (if applicable)
Wedding Day Support
✔ Oversee your wedding day itinerary
✔ Setup and styling of your ceremony, cocktail hour, and reception including placement of tables and chairs, personalized design details such as signage, gift box, welcome baskets, etc.
✔ Coordination and support for your vendors
✔ Designated attendant for your wedding party (as needed)
✔ Assist photographer with wedding party and family wrangling (as needed)
✔ Manage your timeline to keep your wedding day on track
✔ Manage those pesky little details so you don’t even know they’re happening
Post Wedding
✔ Distribute final vendor payments and tips
✔ Breakdown of event spaces
✔ Package up items for vendors to pickup or for you to take home post wedding
Every Wedding We Plan Is…
✔ Fully customized to reflect your relationship and style
✔ Managed with clarity, calm, and attention to detail
✔ Designed to create connection, emotion, and unforgettable moments
Planning your wedding should feel exciting, not overwhelming.
Let us handle the moving pieces so you can stay present in what matters most: celebrating your love with the people who matter most.
Ready to plan your celebration?
Stories we’ve helped tell
“I’ve been in the wedding industry for 13 years and Katie and her team were one of the most efficient, professional, helpful crews I’ve ever worked with.”
– Sarah Bridgeman, Photographer
